How to write a resignation letter that keeps things professional

A resignation letter is not a memoir. It should confirm that you are resigning, state your last working day based on your notice period, offer a brief thanks, and say you are happy to support the handover. That is it.

Anything beyond that creates risk. Emotional explanations, detailed feedback, and passive-aggressive commentary can all come back to haunt you in reference checks or industry conversations.

Include your name, role title, the date of the letter, and your intended last day. Check your contract for the notice period and count the working days properly. If in doubt, give slightly more notice rather than less.

You are not required to give a reason. If asked in person, keep it simple: you have accepted a new opportunity. You do not owe a detailed explanation, especially in writing.

If you have genuine feedback about the company, the exit interview is a better place for it. Even then, be selective. Your priority is leaving with your reputation and reference intact.

Send the letter to your direct manager first, then HR if required. Email is fine for most workplaces but check your contract. Some roles require a physical letter.

Have the conversation with your manager before sending the letter. Nobody should find out you are leaving by reading an email. A short, calm, private conversation followed by the written confirmation is the standard approach.

Work your notice period properly. Do not mentally check out. The last impression you leave is the one people remember, and the one they reference when someone calls to check on you.

North Star Job Hunt helps you prepare for the next step. Once you have resigned, use the platform to build a stronger application for your new chapter, backed by real evidence from your career so far.